Office Coordinator

Job description

- Part-time role - working 20 hours a week - Based in Santa Monica, Los Angeles

Tourism New Zealand is a leader in destination marketing. Our purpose is to enrich Aotearoa New Zealand, and all who visit. We do this through promoting New Zealand and attracting people to visit our beautiful country, the ultimate destination in a way that benefits the beautiful place we call home.

What will you be doing | Ngā whainga

Our Tourism New Zealand office based in Los Angeles has a great opportunity for an experienced and proactive administrator who is looking to bring their coordination skills to a role in the travel and tourism industry.

Your core focus will be helping run a lively, fast paced office that supports marketing, trade, business development, and PR activity across the region. This role is diverse, and no two days are the same; you will be dealing with suppliers, arranging travel, processing invoices and expenses, liaising with building management, fielding customer enquiries, processing IT requests and much more.

In addition to the administration side of the role, you may be required to support the Regional Director and the wider team by working on a range of projects, including coordinating events.

What you will need | Ngā pūkenga mō tēnei tūranga

To be successful in this role, you’ll be someone who enjoys being organised, helpful and one step ahead. You’ll bring strong coordination skills, sound judgement and a warm, professional approach.

• Experienced working in a fast-paced office, sales, marketing, or tourism environment.

• Strong administration and coordination skills, with confidence managing competing priorities and deadlines

• A proactive, flexible team player who enjoys supporting others.

• Able to multitask while maintaining accuracy and strong attention to detail.

• Comfortable using office systems and tools, with experience supporting processes such as invoices, expenses, travel bookings, purchasing or supplier coordination.

• Curious and open to using AI and digital tools to work efficiently, improve processes and support day-to-day coordination.

• An understanding of, or passion for, the travel and tourism Industry.

• Warm personality that supports a positive work environment.

You’ll bring a manaaki mindset, creating a welcoming, well-organised office environment where the team feels supported and visitors receive a great experience.

Sound like you | Māu rānei

If you are all about providing a great service, are detail orientated, have superb people and organisational skills and are looking for a role where you can work in a fun and focused team with a really positive can-do culture – then look no further.

We are a close-knit marketing team that is committed to doing extraordinary things. When you join TNZ you become part of a fun, global whānau (family) connected by a shared purpose: to enrich Aotearoa NZ, our industry, and the experience of every manuhiri (visitor). We’re passionate about what we do and proud of the impact we make together.

This role is part time for 20 hours a week. Due to the nature of the role you’ll need to work the majority of your hours from our Santa Monica office.

How to Apply | Me pēhea te tuku tono

Please send us your resume along with your covering letter outlining your interest in the role, skills, capabilities, and experience. For tracking and evaluation purposes, all applications must be submitted on-line through the Tourism New Zealand careers website.

Applications close: 30th September