Office & HR Coordinator

Job description

As our Office & HR Coordinator in India , you will be the local point of contact for our employees and take ownership of the smooth day-to-day operation of our Bengaluru office.

Your main focus will be office management and administration , ensuring that our office is well-organized, welcoming, and running smoothly. In addition, you will support our employees and managers with day-to-day HR matters and work closely with our global HR team in Switzerland on local HR processes.

This is a hands-on role for someone who enjoys taking ownership, working independently, and being the person people can rely on to get things done.

Key Responsibilities

Office Management & Administration - Take ownership of the day-to-day operation of our Bengaluru office - Coordinate office suppliers, facilities, supplies, and equipment - Organize local team events, meetings, and employee activities - Coordinate travel arrangements and visitor management - Manage relationships with local vendors and coordinate contracts and renewals - Support facilities management - Ensure a welcoming, safe, and efficient office environment - Support business continuity and other operational initiatives as required

HR Support - Act as a local HR contact for employees in India and support them with day-to-day HR questions - Support employee lifecycle processes, from onboarding to offboarding - Coordinate onboarding activities and ensure new employees have everything they need to get started - Support employment contracts, employee changes, and HR administration as well as recruitment activities, including interview coordination and candidate communication - Coordinate payroll inputs with our external payroll provider and the global HR team - Maintain employee records, leave administration, and HR documentation - Ensure HR processes are followed in line with company standards and local requirements - Support audits and compliance-related HR activities

Requirements - 2-4 years of experience in HR operations, office administration, or a similar role - Understanding of Indian labour law and HR administration - Ability to manage confidential employee information - Excellent organizational and communication skills. - Strong service orientation and a proactive, hands-on mindset. - Ability to work independently while collaborating effectively with global teams. - Professional fluency in English.

Preferred - Experience managing office operations - Experience with HR systems and payroll providers - Experience working in an international or multicultural environment

Benefits - An exciting and varied role in an international software company - Close collaboration with an experienced global HR team - The opportunity to shape the employee experience for our colleagues in India - A collaborative, supportive, and flexible working environment - Hybrid workplace (3 days in the office, 2 days home office)