Administrative Support Specialist

Job description

Position Summary

The Administrative Support Specialist provides day-to-day support to the Communications, Compliance & Finished Goods Department through financial record-keeping, reporting, invoice entry, inventory documentation, and administrative functions. This position also assists with operational and regulatory records related to the Company’s distilling and bottling activities.

The ideal candidate is organized, detail-oriented, dependable, and comfortable working with financial records and multiple systems. This position works closely with Accounting and Distribution Operations and may assist with additional responsibilities as business needs arise.

Essential Duties & Responsibilities - Enter and itemize invoices in QuickBooks. - Complete assigned accounting reports and records. - Complete daily, monthly, shipping, and other assigned operations reports. - Maintain assigned TTB-related records and documentation. - Maintain receiving, bottling, and basic barrel inventory records. - Close completed orders in the applicable system. - Maintain organized files and records, including annual record retention. - Order office supplies. - Perform other related duties as assigned. - Proficiency with Microsoft Office (Excel, Word, etc.). - Demonstrate a welcoming, professional presence in all guest/coworker interactions, including customer service duties and occasional phone support, with an emphasis on hospitality and representing the organization positively.

Requirements

Qualifications - Bachelor’s degree in Accounting or a related field preferred. - Relevant accounting experience may be considered in lieu of a degree. - QuickBooks experience preferred. - Strong organizational skills and attention to detail. - Ability to learn and follow established accounting and regulatory processes.

Cultural Expectations - Positive attitude and work ethic. - Humility: Willingness to learn and take responsibility for mistakes. - Embody Willett’s values and hospitality-forward mindset. - Honesty, Kindness and Integrity are paramount. - Demonstrate respectful behavior and flexibility. - Unconditionally support coworkers and contribute to a collaborative environment. - Represent the brand with authenticity and professionalism. - We all roll up our sleeves to help the team; "that's not my job" is not in our vocabulary.

Benefits

Benefits - Health insurance - Vision insurance - Life insurance - Dental program option - Paid Time Off: 6 standard holidays + 17 discretionary PTO days (PTO is prorated initially and increases over time) - Merchandise discounts effective immediately

Health insurance and PTO begin after the 90‑day probationary period. Life insurance enrollment occurs in June.