Payroll & Tax Specialist

Job description

Job Title: Payroll & Tax Specialist

Choose Us. Choose You.

At Western Veterinary Partners , we believe people are our greatest asset. We are a people-centric veterinary support organization focused on supporting veterinary practices and the professionals who care for pets and their families every day.

The Payroll Tax & Payroll Specialist is responsible for the setup, maintenance, and compliance of payroll tax accounts for newly established legal entities across federal, state, and local jurisdictions. This position serves as the primary liaison between the company and its third-party payroll tax vendor (ADP), managing tax notices, resolving tax-related issues, researching regulatory requirements, and ensuring accurate payroll tax reporting and filing.

In addition to payroll tax responsibilities, this role supports the processing of biweekly payroll for more than 70 legal entities and approximately 7,000 employees. The Payroll Tax & Payroll Specialist works closely with payroll team members, HR, and operational leaders to ensure accurate and timely payroll administration while maintaining compliance with applicable laws and company policies.

The ideal candidate is highly organized, detail-oriented, and committed to excellence. Success in this role requires strong problem-solving skills, the ability to manage multiple priorities in a fast-paced environment, and a commitment to our core values of Integrity, Collaboration, Alignment, Growth, Support, and Relationships.

Key Responsibilities - Establish and maintain federal, state, and local payroll tax accounts for new legal entities. - Serve as the primary contact for payroll tax notices, audits, and agency correspondence. - Partner with the third-party payroll tax vendor to research and resolve tax issues. - Monitor payroll tax compliance and support tax account maintenance activities. - Assist with the accurate and timely processing of biweekly payroll for 70+ entities and 7,000+ employees. - Research, analyze, and resolve payroll-related questions and discrepancies. - Support continuous improvement of payroll processes and procedures. - Collaborate with internal stakeholders to deliver exceptional payroll service and support.

Qualifications - 3+ years of payroll experience, including payroll tax administration. - Knowledge of federal, state, and local payroll tax regulations. - Experience working with third-party payroll tax vendors. - Strong analytical, organizational, and communication skills. - Ability to manage multiple priorities with accuracy and attention to detail. - CPP or FPC certification preferred. - Experience with ADP Workforce Now preferred.

*If you are located within 50 miles of Denver office, hybrid schedule 2 days per week.

What Makes WVP Different

At Western Veterinary Partners, we prioritize people first. Our culture is built on: - Integrity - Collaboration - Alignment - Growth - Support - Relationships

We are committed to supporting personal and professional development while creating an environment where team members feel valued and empowered.

Benefits & Perks

Eligible team members may receive: - Competitive compensation - Medical, dental, and vision insurance - 401(k) with company match - Paid time off and holidays - Professional development opportunities - Collaborative and supportive culture - Career growth opportunities within a growing organization

Join Our Team

If you are looking for an opportunity to grow your career with a people-focused organization making an impact in veterinary medicine, we encourage you to apply.

We look forward to learning more about you.

The application window will be open for the next two weeks ending July 31, 2025. This opportunity will remain online based on business needs which may be before or after the two-week window.

*This role is not open to receiving agency candidates and any contingent submissions will not be honored.

#LI-CH1

This is a good-faith estimate based on the role's requirements at the time of posting. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. The Company offers a comprehensive benefits package that may include medical, dental, and vision benefits, vacation, sick leave, 401(k), and other benefits depending on role and location. A complete description of benefits available for this position will be provided during the hiring process. Where required under applicable law, Company provides eligible employees with paid sick leave, health emergency leave, and other legally mandated benefits programs, all in accordance with the requirements of applicable state and local law depending on the location of the practice you support.

Colorado Pay Range

$31.25 — $33.65 USD

This is a good-faith estimate based on the role's requirements at the time of posting. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. This position is also eligible for bonus and incentive compensation, the terms of which will be provided at the time of offer. The Company offers a comprehensive benefits package that may include medical, dental, and vision benefits, vacation, sick leave, 401(k), and other benefits depending on role and location. A complete description of benefits available for this position will be provided during the hiring process. Where required under applicable law, Company provides eligible employees with paid sick leave, health emergency leave, and other legally mandated benefits programs, all in accordance with the requirements of applicable state and local law depending on the location of the practice you support.

Colorado Pay Range

$31.25 — $33.65 USD

Western Veterinary Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, pregnancy, childbirth or related conditions, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Western Veterinary Partners is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in the job application process. If you need assistance or an accommodation due to a disability, please contact hr@westernvetpartners.com. Hiring decisions will be based on merit, qualifications and the legitimate needs of the business.

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