Executive Assistant I (TDS) - Sales & Trading

Job description

Work Location :

New York, New York, United States of America

Hours:

40

Line of Business:

Administration

Pay Detail:

$80,000 - $100,000 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Administrator, Corporate Access

TD Securities is currently seeking a Corporate Access Administrator to join our team based in New York. Candidates should have an understanding of financial markets, thrive working in a fast-paced environment and be a self-starter.  The position will be a key member of the team to support the various Corporate Access activities and team members.

Key Responsibilities: - Ability to work independently while managing multiple projects (including data entry) - Support Analyst marketing including Set up and Hosting meetings and webinars over video (Zoom, MS Teams) - Tracking & Allocation: track and organize inbound meeting requests across a large sales team - Event Planning:  - On site:  Event check in and set up, registrations at smaller events/meetings. - Planning – Venue scouting including pricing or contract negotiations - Data Management: maintain and update corporate access data within CorpAxe and internal trackers, ensuring accuracy across meetings, contacts, and historical interactions - Multi-task within a fast-paced and dynamic environment while focusing on details. - High level of discretion and professionalism when handling sensitive information

Depth & Scope: - Strong organizational skills with the capacity to manage multiple priorities and deadlines - Detail-oriented, proactive, and consistently produces high-quality, accurate work - Highly collaborative team player able to partner closely with the EA team and internal stakeholders - Comfortable working with people at all organizational levels, as well as a high-pressure environment - Ability to work independently with a strong sense of ownership and follow-through - High level of discretion and professionalism when handling sensitive information - Comfort with and interest in leveraging AI tools and technology to improve workflows and efficiency - Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) - Familiarity with CorpAxe or similar corporate access platforms - Ability to understand business strategies and partner across divisions  - Strong team player with a willingness to pivot across multiple projects and teams, adaptable with a can-do attitude.    - Demonstrates governance, control and risk management behaviors in alignment with TD policies and practices

Education & Experience: - Bachelor's degree, or specialized training / equivalent work experience - 3+ Years of related experience - Ability to work independently with minimal supervision, establishes priorities, and possesses strong communication, analytical and problem solving skills - Management experience and solid computer skills a must

Preferred Qualifications: - Bachelor’s degree in finance, business or related field; strong understanding of the financial markets - Strong planning, organization, and problem-solving skills with high attention to detail - Analytical mindset with the ability to interpret financial data and market research - Proactive and self-motivated with the ability to work independently and as part of a team - Excellent communication, attention to detail and multi-tasking capability - Knowledge of Microsoft Office Suite (PowerPoint, Word, Excel), Zoom and MS Teams as well as ability to quickly learn applications specific to our team - Ability to leveraging AI tools and technology to improve workflows and efficiency strongly preferred - Professionalism - this team works with people at all organizational levels, as well as a high-pressure environment - Strong team player with a willingness to pivot across multiple projects and teams, adaptable with a can-do attitude.

Physical Requirements:

Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100% - Domestic Travel – Occasional - International Travel – Never - Performing sedentary work – Continuous - Performing multiple tasks – Continuous - Operating standard office equipment - Continuous - Responding quickly to sounds – Occasional - Sitting – Continuous - Standing – Occasional - Walking – Occasional - Moving safely in confined spaces – Occasional - Lifting/Carrying (under 25 lbs.) – Occasional - Lifting/Carrying (over 25 lbs.) – Never - Squatting – Occasional - Bending – Occasional - Kneeling – Never - Crawling – Never - Climbing – Never - Reaching overhead – Never - Reaching forward – Occasional - Pushing – Never - Pulling – Never - Twisting – Never - Concentrating for long periods of time – Continuous - Applying common sense to deal with problems involving standardized situations – Continuous - Reading, writing and comprehending instructions – Continuous - Adding, subtracting, multiplying and dividing – Continuous

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

Who We Are

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we strive to make every interaction, product and experience remarkably human and refreshingly simple.  Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.

Together, we are reimagining what banking can be for our clients, colleagues and communities.

Our Total Rewards Package Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more

Additional Information: We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

Training & Onboarding We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

TD Bank is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com .  Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.