Full Time Onsite Community Administrator

Job description

Taylor Management Company is seeking a professional, organized, and personable Full-Time On-Site Community Administrator for a condominium community located in Morris Plains, New Jersey.

The ideal candidate will be highly organized, dependable, and comfortable working directly with residents, vendors, the Community Manager, and Board members in a busy on-site environment.

Responsibilities Include: - Serve as a primary point of contact for residents and respond to general inquiries - Answer phones, emails, and resident correspondence in a professional and timely manner - Assist the Community Manager with day-to-day community operations - Prepare and process work orders and follow up with vendors and residents - Maintain community records, files, correspondence, and administrative documentation - Assist with resident notices, mailings, meeting materials, and community communications - Coordinate vendor access, appointments, and scheduling as needed - Track maintenance requests and outstanding items through completion - Assist with homeowner account inquiries and general administrative matters - Provide administrative support for Board and community meetings - Maintain a professional and welcoming on-site management office

Qualifications: - Prior administrative or customer service experience required - Condominium, HOA, property management, or real estate experience preferred - Strong written and verbal communication skills - Excellent organizational skills and attention to detail - Ability to manage multiple priorities and follow through on open items - Professional and courteous when dealing with residents, Board members, and vendors - Proficient with Microsoft Outlook, Word, and Excel - Comfortable learning property management software and other office systems - Ability to work independently while supporting the Community Manager