Executive Administrative Assistant

Job description

We anticipate the application window for this opening will close on - 2 Oct 2026

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

Medtronic Neuroscience delivers life-changing therapies and technologies that treat conditions affecting the brain, spine, peripheral nerves, and sensory systems. Through collaboration with healthcare providers worldwide, the Neuroscience portfolio advances care across neuromodulation, cranial and spinal technologies, ear, nose and throat therapies, and other specialized solutions designed to improve patient outcomes, restore function, and enhance quality of life.

The Ear, Nose & Throat (ENT) Operating Unit develops technologies and therapies that help physicians diagnose and treat conditions affecting the ear, nose, throat, airway, and related structures. The organization partners with healthcare providers worldwide to improve patient outcomes through innovative surgical and procedural solutions.

This position supports the President of the ENT Operating Unit and serves as a key administrative partner within the leadership team. The role is based onsite in Jacksonville, Florida, requiring a regular presence in the office to support executive operations, leadership activities, and stakeholder engagement. Travel may be required up to 10%.

Check us out on LinkedIn: Medtronic ENT

The Executive Administrative Assistant provides high-level support to the President of the ENT Operating Unit, ensuring effective management of executive priorities, communications, meeting execution, and organizational activities. This role serves as a central point of coordination across the business and requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in support of executive and business objectives.

For the right candidate, relocation assistance may be considered to support a successful transition to the Jacksonville, FL area.

Primary Responsibilities - Manage the President's complex calendar, prioritizing competing demands and coordinating meetings across multiple time zones. - Coordinate domestic and international travel arrangements, including itineraries, logistics management, and expense reporting. - Prepare, edit, and format executive communications, presentations, reports, leadership updates, and meeting materials. - Coordinate leadership meetings, operating reviews, business reviews, employee communications, and organizational events. - Track action items, monitor deadlines, and follow up with stakeholders to ensure commitments and deliverables are completed on schedule. - Partner with executive assistants, senior leaders, and cross-functional teams to coordinate activities and enhance operational effectiveness. - Manage highly confidential business information with professionalism, discretion, and sound judgment. - Leverage Microsoft 365 and AI-enabled productivity tools to streamline administrative processes, enhance productivity, and support business operations.

Required Qualifications - High School Diploma or GED and 6+ years of administrative support experience. - 4+ years of experience supporting senior leaders at the Director level or above within a corporate environment. - Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel. - Experience managing executive calendars, travel arrangements, meeting coordination, expense reporting, and executive communications. - Experience utilizing AI-enabled productivity tools, including Microsoft Copilot or similar technologies, to improve efficiency and business operations.

Preferred Qualifications - Associate's Degree or Bachelor's Degree. - Experience supporting Vice President-level leaders, Business Unit Presidents, or equivalent executives. - Experience supporting multiple executives and coordinating activities across diverse stakeholder groups. - Advanced PowerPoint skills, including development of executive-level presentations and leadership communications. - Experience working within a global organization and coordinating activities across multiple geographies and time zones. - Experience in the medical device, healthcare, life sciences, or other regulated industries.

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

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Recruitment Fraud Alert

We are aware of phishing scams targeting job seekers. Please keep the following in mind:

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com .

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Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.   We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance ,   Health Savings Account ,   Healthcare Flexible Spending Account ,   Life insurance, Long-term disability leave ,   Dependent daycare spending account ,   Tuition assistance/reimbursement , and   Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees:   Incentive plans, 401(k) plan plus employer contribution and match ,   Short-term disability ,   Paid time off ,   Paid holidays ,   Employee Stock Purchase Plan ,   Employee Assistance Program ,   Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and   Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns.  Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find  here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.