Deputy City Clerk -General Services Department -City of Fresno

Job description

Employment Type

Full-Time

Education

High School or Equivalent

Monthly Salary Range

$3,936 – $4,716

Primary Job Location

Fresno, CA

Experience Level

Associate

Under general supervision, a Deputy City Clerk performs a wide variety of specialized administrative duties in the Office of the City Clerk; independently researches complex inquiries regarding administrative and legislative history of the Council and assists in the preparation, custody and preservation of official documents and records in the Office of the City Clerk. A Deputy City Clerk handles boards and commissions matters including communicating with liaisons and processing and tracking applications and memberships. Utilizes software to process and track Statement of Economic Interest filings.

This class may flex to a Senior Deputy City Clerk after one year of satisfactory service and upon the recommendation of the appointing authority.

Duties may include, but are not limited to, the following: - Retrieves and copies public records; responds to questions from City departments, agencies, news media, and the public; refers individuals to appropriate agency or department; collects fees and prepares receipts and accepts as well as processes claims, summons, and complaints filed against the city. - Receives and screens visitors and phone calls; provides information on department activities, functions, policies, and procedures as required. - Posts meeting notices; prepares and distributes agendas and associated documents to the City Council, Mayor and City Manager. - Processes documents to be posted on the bulletin board, internet and other designated areas ensuring ADA compliance format. - Sets up Council chambers prior to the meetings and removes and stores materials afterward. - Conforms ordinances and resolutions, processes documents subject to the mayor’s veto. Administers oaths of office. - Coordinates Employee of the Quarter with various department contacts; creates certificates; mails invitations and arrange refreshments for the event. - Performs general administrative work including but not limited to filing, processing purchase orders and payment vouchers. - Stores documents using approved retention schedule; scans and indexes documents in a digital format. - Processes the municipal code updates with the publisher following council approval of ordinances that impact the city code. Performs related duties as assigned.

Full job specifications may be viewed at: https://www.fresno.gov/wp-content/uploads/2023/05/Deputy-City-Clerk_7-20.pdf

View “We Work For You” video to get an inside look at how rewarding it is to work for the City of Fresno: https://youtu.be/RjOUf52KPrk?si=NmkwtgYbTxdKcKOz

One current vacancy exists in the Office of the City Clerk. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.

Requirements

THE SELECTION PROCESS

The examination process may consist of the following:

APPLICATION REVIEW - Qualifying Only: Applications which meet the minimum qualifications will be reviewed and a limited number of the most qualified candidates will be invited to the oral examination. Selection of the most qualified candidates will be based upon those applications demonstrating the greatest breadth and depth of applicable education, experience, skills and training. Therefore, applicants are urged to submit sufficiently detailed information in their application materials for evaluation.

ORAL EXAM - 100%: A panel of subject matter experts will conduct a job-related oral examination to evaluate a candidate's knowledge of complex record keeping principles, the Brown Act, excellent customer service, skill to use computers and computer software, ability to work cooperatively and effectively with other departments, outside agencies, elected officials and the general public or other topics related to a candidate's training, experience and qualifications for the position of Deputy City Clerk.

Candidates must achieve a passing score to qualify for the eligible list.

The oral examination has been tentatively scheduled for the week of: To be determined.

HOW TO APPLY

APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT www.fresno.gov/jobs. TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance.

Resumes will not be accepted in lieu of a completed employment application.

ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal.

It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the junk mail or spam folders. It is the applicant's responsibility to check these folders as well.

Applications must be submitted by midnight on the filing deadline, or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF-SERVICE.

VETERAN’S PREFERENCE

Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested. Qualified veterans who pass the examination will have five (5) points added to their final score.

EQUAL OPPORTUNITY EMPLOYER

The City of Fresno is an Equal Opportunity Employer. Should you need special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination.

Benefits - Healthcare Plan - Life Insurance - Short Term & Long Term Disability - Retirement Plans - Paid Time Off