Administrative Assistant

Job description

Administrative Assistant (Temp-to-Hire)

Location: Houston, TX 77049

Pay: $20-$25/ hour

Hours: 8am-5pm with a weekly meeting at 6am on day a week

POSITION SUMMARY:

This role provides high-level administrative and strategic support to the General Manager and leadership team, serving as a trusted partner in managing plant communications, coordinating events, and supporting employee programs. You will play a key role in ensuring smooth plant operations while exercising strong judgment, professionalism, and confidentiality.

KEY RESPONSIBILITIES: - Serve as the first point of contact at the administrative office, greeting visitors, managing calls, and supporting interview coordination - Coordinate plant events and calendars, including logistics, communication, catering, and vendor management - Organize plant visits, meetings, and executive events, including scheduling, PPE coordination, and follow-ups - Manage employee programs in partnership with HR (uniforms, safety glasses, lockers, drug testing, etc.) - Design and coordinate internal communications and employee recognition initiatives - Oversee office operations, supplies, cleanliness, and safety inspections - Manage facility vendors including cleaning services and locker room operations - Perform administrative duties such as mail distribution, supply ordering, document preparation, and bulletin board updates - Support special projects and initiatives for the General Manager

EXPERIENCE, SKILLS AND KNOWLEDGE

We’re looking for individuals who bring the right mix of experience, mindset, and motivation: - 3–5 years of experience in an administrative or executive support role preferred - Associate degree required or bachelor’s degree in business administration preferred - Strong organizational and time management skills with the ability to manage multiple priorities under pressure - Excellent written and verbal communication skills with a high level of attention to detail - Strong interpersonal skills with the ability to build relationships across all levels of the organization - Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) - Ability to anticipate needs, think critically, and provide proactive solutions - Experience in fast-paced environments with demanding schedules - High level of discretion and ability to manage confidential information

CRITICAL COMPETENCIES AND CAPABILITIES:

Success in this role is driven by a strong mix of personal ownership, collaboration, and continuous improvement. We value team members who: - Communicate clearly and constructively - Collaborate effectively and contribute to team success - Adapt to change with a positive, proactive mindset - Take accountability and show initiative in their work - Demonstrate reliability and pride in performance - Prioritize safety and act with awareness - Embrace feedback and use it to grow - Maintain high attention to detail - Drive continuous improvement and challenge the status quo - Support and develop others through shared learning