Executive Assistant - Office of the CEO

Job description

<div class="content-intro"><p><span style="font-size: 10pt;">Iterative Health is a healthcare technology and services company powering the acceleration of clinical research to transform patient outcomes.</span></p> <p><span style="font-size: 10pt;">We built a leading performance-driven network of 100+ sites across the US, Europe, India, and Australia, conducting research directly in the communities where care is delivered across gastrointestinal, hepatology, obesity, and cardiology. By combining deep clinical trial expertise with cutting-edge AI, we connect sponsors' scientific ambitions with high-performing research teams that expedite and expand access to novel therapeutics for patients in need. Today, Iterative Health is headquartered in Cambridge, Massachusetts, and New York City with 250+ employees world-wide.</span></p> <p>&nbsp;</p></div><p><span style="font-size: 10pt;">As the Executive Assistant to the Office of the CEO at Iterative Health, you'll serve as a trusted partner, ensuring priorities stay on track while helping our New York office operate seamlessly. We're looking for a highly organized, proactive, and resourceful professional who thrives in a fast-paced, high-growth environment and is eager to make an impact.</span></p> <p><span style="font-size: 10pt;">As a key member of the organization, you'll wear multiple hats—providing exceptional executive support, overseeing day-to-day office operations, anticipating needs before they arise, and solving problems with urgency and professionalism. You'll help create the structure and operational excellence that enables our CEO and broader team to do their best work.</span></p> <p><span style="font-size: 10pt;">This role is ideal for someone who is ambitious, resourceful, and energized by building, improving, and taking ownership. If you're someone who enjoys rolling up your sleeves, embraces new challenges, and is excited to grow alongside a scaling company, we'd love to hear from you.</span></p> <h2><span style="font-size: 10pt;">Where You'll Drive Impact</span></h2> <ul> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Manage the Office of CEO team member’s calendars, balancing shifting priorities and resolving scheduling conflicts.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Coordinate domestic and international travel, accommodations, itineraries, and expense reports.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Support executive meetings, board meetings, leadership meetings, and company events.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Act as a trusted gatekeeper, managing communications with professionalism and discretion.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Handle confidential and sensitive information with the highest level of integrity.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Anticipate executive needs and proactively solve problems before they arise.</span></li> </ul> <ul> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Manage the day-to-day operations of the New York office, ensuring a welcoming, organized, and productive workplace.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Coordinate office vendors, maintenance requests, supplies, equipment, and building relationships.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Plan office lunches, celebrations, employee events, and team gatherings.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Partner with the People team to support onboarding and offboarding logistics, workspace setup, and employee experience initiatives.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Maintain conference rooms, common spaces, and office inventory.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Develop and foster strong relationships with key internal stakeholders, external partners, vendors, and customers to facilitate seamless collaboration and communication.&nbsp;</span></li> </ul> <ul> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Support strategic initiatives and special projects led by the CEO.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Assist with planning executive offsites, leadership meetings, and company-wide events.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Jump in wherever needed—embracing the variety and pace that comes with working at a fast paced company..</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Perform related duties as requested&nbsp;</span></li> </ul> <h2><span style="font-size: 10pt;">What You'll Bring</span></h2> <ul> <li style="font-size: 10pt;"><span style="font-size: 10pt;">6+ years of experience supporting senior executives, founders, or C-level leaders</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Experience supporting executives in a startup or other PE/VC high-growth organization, where you've successfully managed competing priorities, embraced change, and built scalable ways of working. Experience in professional services is a plus, but not required.&nbsp;</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Exceptional organizational skills with the ability to manage multiple priorities simultaneously.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Strong judgment, discretion, and professionalism when handling confidential information.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Excellent written and verbal communication skills.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">A proactive, resourceful mindset with a willingness to take ownership and solve problems independently.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Ability to adapt quickly as priorities evolve.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.</span></li> </ul> <h2><span style="font-size: 10pt;">What Makes You Successful</span></h2> <ul> <li style="font-size: 10pt;"><span style="font-size: 10pt;">You anticipate needs before they become requests.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">You thrive in fast-moving environments where priorities shift quickly.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">You are resourceful, adaptable, and comfortable wearing multiple hats.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">You have a strong sense of urgency and follow through on every detail.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">You enjoy building processes and improving how work gets done.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">You're equally comfortable coordinating a board meeting, planning an office event, or solving an unexpected operational challenge.</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">You're eager to learn, grow, and make a meaningful impact at a scaling startup.</span></li> </ul> <p>&nbsp;</p> <p><strong><span style="font-size: 10pt;">How We Work&nbsp;</span></strong></p> <ul> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Collaborative and low-ego team environment</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">High ownership and accountability culture</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Fast-paced and highly iterative growth environment</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Open communication and continuous learning mindset</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Mission-driven organization focused on improving patient outcomes</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Comfortable navigating evolving business priorities and opportunities</span></li> </ul> <p><br><br><strong><span style="font-size: 10pt;">Benefits That Support You&nbsp;</span></strong></p> <p><span style="font-size: 10pt;">We believe great teams do their best work when they feel supported — professionally and personally.</span></p> <ul> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Hybrid work environment with in-office collaboration two days per week in either our NYC or Boston office</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Comprehensive medical, dental, and vision coverage, with up to 80% of premiums covered by Iterative Health</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Mental health and wellness support through Spring Health</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Health HSA or FSA options, and commuter FSA contributions supported by Iterative Health</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Unlimited PTO, 12 company holidays, and a company-wide shutdown between Christmas and New Years</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">401(k) program with a company match of up to 3% (up to $3,000 annually)</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Weekly in-office lunch benefit every Tuesday</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">100% company-paid short-term and long-term disability coverage</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">Annual wellness and professional development stipend to support your health and growth</span></li> <li style="font-size: 10pt;"><span style="font-size: 10pt;">And more!</span></li> </ul><div class="content-pay-transparency"><div class="pay-input"><div