Accounts Payable Specialist

Job description

Charter Manufacturing is a fourth-generation family-owned business where our will to grow drives us to do it better.  Join the team and become part of our family!

Accounts Payable Specialist Position Summary Are you detail-oriented, analytical, and passionate about delivering exceptional service? As an Accounts Payable Specialist , you'll play a critical role in ensuring accurate and timely payment processing while helping drive continuous improvement across our organization. In this role, you'll collaborate with internal teams and external vendors, leverage technology to streamline processes, and identify opportunities to improve efficiency through automation and innovation. You'll also have the opportunity to contribute to cross-functional projects and support initiatives that make a meaningful impact on the business.

What You'll Bring Required Qualifications

- High School Diploma or GED.

- At least 6 months of customer service or administrative support experience.

- Strong data entry, organizational, and problem-solving skills.

- Excellent interpersonal and communication abilities.

- Self-motivated with the ability to work independently and take initiative.

- Experience working collaboratively in a team environment.

- Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.

Preferred Qualifications

- Associate degree in Accounting, Finance, Business Administration, or a related field.

- Two or more years of accounts payable and customer service experience, preferably within a manufacturing environment.

- Experience working with Oracle ERP systems and AP automation tools such as Newgen, OnBase, or similar platforms.

- Proven ability to build strong relationships and contribute to a high-performing team culture.

What You'll Do

- Process invoices accurately and efficiently, including invoice validation, analysis, and workflow routing within AP automation systems.

- Ensure all activities are completed in accordance with company policies, procedures, and service expectations.

- Serve as a trusted resource for vendors by responding promptly to payment inquiries and requests.

- Partner with internal locations and departments to resolve invoice discrepancies and payment issues.

- Process weekly payment runs, including payment batching, check printing, and related activities.

- Monitor and report on payment trends, terms, and key accounts payable metrics.

- Perform daily accounts payable reconciliations to ensure data accuracy and financial integrity.

- Support year-end audit activities and requests from external auditors.

- Contribute to the continuous improvement of accounts payable processes, documentation, and controls.

- Participate in special projects, system enhancements, and cross-functional initiatives.

- Identify opportunities to reduce manual effort, eliminate waste, and improve operational efficiency through process improvements and automation.

Why Join Us? At our company, you'll be part of a collaborative team that values accuracy, accountability, and continuous improvement. We encourage employees to share ideas, embrace innovation, and contribute to meaningful business improvements. If you're looking for a role where your attention to detail and process improvement mindset can make a real impact, we'd love to hear from you.

We offer comprehensive health, dental, and vision benefits, along with a 401(k) plan that includes employer matching and profit sharing. Additionally, we offer company-paid life insurance, disability coverage, and paid time off (PTO).